Home > User Registration: official registration

User Registration: official registration

Services Available for Official Registered Users (individuals)

Services for visitors

1 Using materials in the closed stacks Most of the materials in our library are stored in the closed stacks. Only official registered users can use materials in the closed stacks at the Tokyo Main Library and Kansai-kan.
Although anyone can enter the Tokyo Main Library or Kansai-kan, they can only use materials on open shelves and user terminals.

* You can enter the ILCL without any entry procedures. Please see the ILCL website to check how to use Researchers' Reading Room.

2 Photoduplication Different locations have different photoduplication menus. For details, please see
3 Interfacility request for browsing You can request that materials held at Kansai-kan be sent to the Tokyo Main Library for browsing on NDL premises or that materials held at the Tokyo Main Library/the International Library of Children's Literature be sent to Kansai-kan for browsing on NDL premises.

* We regret that at the ILCL you cannot request materials held in the Tokyo Main Library or the Kansai-kan.

For further information, please see
4 Reservation for browsing ( Kansai-kan only) You can make advance reservations to browse materials from the closed stacks on Kansai-kan premises via NDL Online.
For further information, please see NDL Online Help 6A-3 "Reservation for browsing at Kansai-kan"

For further information about services for visitor、please see Tokyo Main Library Quick Guide, Kansai-kan of the National Diet Library Quick Guide or Services of the ILCL.

Remote Services

5 Remote photoduplication You can apply for photocopies via NDL Online without visiting the library, only when you specify the part to be copied. You can also apply for photocopies by sending postal mail.
For further information about remote photoduplication, see Remote photoduplication
6 Article research service Article research service is useful when you are unable to submit a request successfully for remote photoduplication services, because even though you know the title of the article or thesis you wish to copy, you don't know the issue of the periodical containing the article.
For further information, please see NDL Online Help "6A-5 Article research service".
7 Digitized Contents Transmission Service for Individuals The service is provided by the NDL as a means of making digitized versions of out-of-print or otherwise difficult-to-obtain materials available to the general public via the Internet from personal computers in the home.
For further information, please see Digitized Contents Transmission Service for Individuals.

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Registration Qualifications

  • Anyone who is at least eighteen years of age is eligible to apply for user registration.
  • You must present an identification document that verifies your name, address, and date of birth at the reception desk of the library or upload an image file of these documents to NDL Online.
  • You must provide the address of your current residence. A workplace or school address is not acceptable.

Irrespective of whether you apply to be an official registered user or a simple registered user, you may only obtain one User ID. We cannot issue multiple User IDs to one patron.
If you are already an official registered user, you can use the library's services with your ID.

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Application Procedure

Application via NDL Online

You can apply via the NDL Online.
You must submit an identification document by uploading an image file (JPEG or PNG format) of your identification document, as listed in Identification Documents

  1. Enter your email address. You will be sent an email confirming receipt of your application request from the ndl.go.jp domain.
  2. The email includes a URL that can be accessed to complete your application for user registration (select "official registration"). Please access the URL within 24 hours.
  3. The message "Your application for official Registration has been accepted" is displayed when your application is accepted. Your user ID will be shown and be sent to you via email shortly thereafter.
    While waiting for the verification process, you will be granted simple registered user status and may use Remote Photoduplication, article research services, interfacility requests for browsing (request only), and reservations for browsing (request only) via NDL Online.
  4. You will receive a confirmation email once the verification process is completed and your status is upgraded automatically to official registered user.
  • Verifying your application, it will take about 5 business days.
  • For more details on identification documents, please see Identification Documents.

For further information, please see NDL Online Help "9-3 Becoming an Official Registered User (1-b)"

Application for Upgrading from Simple Registered User to Official Registered User via NDL Online

If you already have a simple registered user ID, you can upgrade your ID to official registered user. Just log in to NDL Online, select "official registration application" in the user information page, and upload image files (JPEG or PNG format) of one of your identification documents.

  • Verifying your application, it will take about 5 business days.
  • For more details on identification documents, please see Identification Documents.

For further information, please see NDL Online Help "8-2 Upgrade to official user registration"

Application by Visiting the NDL

You can apply for a new registration or upgrade from simple registered user to official registered user by visiting the Tokyo Main Library or Kansai-kan. You need to submit the following documents.
If you already have a simple registered user ID, please let us know your ID and your registered email address. Your ID will be promoted to official registered user.

  1. Application Form for User Registration (PDF: 66KB)
  2. The Identification documents to veryfy your name, address, and date of birth
    For more details on identification documents, please see Identification Documents

Reception and Business Hour at each library

The Tokyo Main Library User Registration Counter (Annex, Entrance) 9:20-18:30 (-16:30 on Saturday)
Kansai-kan Entrance Counter 9:30-18:00
The ILCL We regret that the ILCL cannot accept applications from visitors.

Application by Postal Mail

You can apply for official registered user status or apply to upgrade your ID to official registered user by postal mail.
Please send the application form, a copy of your identification document, and a self-addressed standard-size envelope (no postage necessary) by ordinary mail to the following address:

* You will need to wait about 2 weeks for the above documents, excluding time for postal delivery.

ILL Section,
Kansai-kan of the National Diet Library
8-1-3 Seikadai, Seika-cho, Soraku-gun,
Kyoto 619-0287, Japan
(On the envelope, please write "User registration application" in red.)

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Registered User Cards and Registration Documents

The registered user card is common to the Tokyo Main Library, Kansai-kan and the International Library of Children's Literature.

Those Who Applied via NDL Online

A registered user card and certificate of user registration will not be issued.
When the application is accepted, your ID will be displayed and will be sent to your registered email address. You can use remote services such as remote photoduplication, article research service, interfacility request for browsing, and reservation for browsing (Kansai-kan only).
You will receive the card at the entrance counter at the Tokyo Main Library or Kansai-kan, when you visit and show us the certificate of user registration and identification documents.

Those who applied by visiting the Tokyo Main Library or Kansai-kan

After the application is accepted, you will receive certificate of user registration bearing your user ID and password and a registered user card on the spot. You can use it immediately.

Those who applied by postal mail

A registered user card will not be issued.
When the application is accepted, you will receive by mail a certificate of user registration bearing your user ID number and password. Once receiving the certificate of user registration, you can use remote services such as remote photoduplication, article research service, interfacility request for browsing, and reservation for browsing ( Kansai-kan only).
You will receive the card at the entrance counter at the Tokyo Main Library or Kansai-kan, when you visit and show us the certificate of user registration and identification documents.

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Extension of Expiry Date

The validity of your registration will expire when three years have passed from the registration or the last update.
However, the expiration date is automatically updated every time the user does the following.

  • Enters the Tokyo Main Library or Kansai-kan Library
  • Enters the Researchers' Reading Room of the International Children's Literature
  • Issues a new registered user card
  • Applies for transfer from simple registered user to official registered user and the procedure is completed
  • Updates information at the Tokyo Main Library or Kansai-kan, or by sending an application form via postal mail and the procedure is completed
  • Logs on to NDL Online
  • Uses the photoduplication service

To continue to enjoy our services for registered users even after expiration, you must apply for user registration again.

* The expiry date can be confirmed via the NDL Online front page. Enter your user ID and password and click on the "My Account" button.

* If you registered your email, you will be informed 90 days before your ID will expire.

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Updating Registered Information

Updating via the NDL Online

Just log in to NDL Online, select "official registration application" on the user information page, and update your information following instructions.

Your information Availability
Name, Registered address
*Only if email address is registered
Available
Uploading image file (JPEG or PNG format) of identification document is required
Password, telephone number, fax number, email address, shipping address
Uploading image file (JPEG or PNG format) of identification document is NOT required
Available
Uploading image file (JPEG or PNG format) of identification document is NOT required
Date of birth Not available
If you need to change your date of birth, delete your registration and register again

For further information, please see the NDL Online Help "8-1 Revise user information (individuals)".

Updating by Visiting the NDL or by Postal Mail

You can apply for updating your information by visiting the Tokyo Main Library or Kansai-kan, as well as by sending application documents by postal mail.

  1. Application Form for Update of Registered Information (PDF: 114KB)
    * Japanese only
  2. Identification document to verify your name, home address and date of birth
    All the documents listed above must include your name, date of birth and home address, and not be expired.
    For further information, please see Identification Documents
  • If you apply by visiting libraries, please submit the documents in 1. 2. to the reception desk.
  • If you apply by postal mail, please send the application form, a copy of your identification document, and a standard-size envelope with your return address (no postage necessary) by ordinary mail to the following address:

    ILL Section,
    Kansai-kan of the National Diet Library
    8-1-3 Seikadai, Seika-cho, Soraku-gun,
    Kyoto 619-0287, Japan
    (On the envelope, please write "User registration update" in red.)

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Deleting Registration

Deleting Registration via NDL Online

You can delete your information via NDL Online if:

* There are no uncompleted requests.

* Your account has no restrictions on use.

* A period of time has passed after your requests have been completed (the period during which you can check your past request history)

If you apply to transfer from simple registration to official registration, and the application is not completed, you cannot delete your registration via NDL Online.

Enter your user ID and password, click on the "My Account" button and then follow the instructions.

For further information, please see NDL Online Help "8-3 Delete user information".

How to return ID cards

If you wish to return your registered user card, please send it to the following address

Service Administration Division, Reader Services and Collections
Department National Diet Library
1-10-1, Nagatacho, Chiyoda-ku, Tokyo, 100-8924, Japan

Deleting Registration by Visiting the NDL or by Postal Mail

You can apply to delete your information by visiting the Tokyo Main Library or Kansai-kan, as well as by sending application documents by postal mail.

  1. Application Form for Update of Registered Information (PDF: 114KB)
    * Japanese only
  2. An identification document to verify your name, home address and date of birth
    All the documents listed above must include your name, date of birth and home address, and not be expired.
    For further information about, please see Identification Documents
  • If you apply by visiting a library, please submit the documents in 1. 2. to a reception desk.
  • If you apply by postal mail, please send the application form, a copy of the identification document, and a standard-size envelope with your return address (no postage necessary) by ordinary mail to the following address:

    ILL Section,
    Kansai-kan of the National Diet Library
    8-1-3 Seikadai, Seika-cho, Soraku-gun,
    Kyoto 619-0287, Japan
    (On the envelope, please write "User registration update" in red.)

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If You Forgot Your Password

You can reset your password via NDL Online. You will need your user ID and email address.
For further information, please see NDL Online Help "9-5 Resetting your password (1-c)".

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If You Forgot Your ID or Your Registered Email Address

If you forgot your ID, apply to have your ID resent by entering the following information in the Inquiry Form.

  • Your name
  • Date of birth
  • Your registered email address
  • Your registered address

If you forgot your registered email address, please contact the ILL Section of the Kansai-kan of the National Diet Library.

If you have a hearing, speech or other disability that makes it difficult for you to use the telephone, please select "Other" below, enter the details of your inquiry and send it to us using this form. When entering your inquiry, please state that you have difficulty using the telephone.

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Identification Documents

The following identification documents are accepted for registration, updates, and deleting registration:
The identification document or the image file of the identification document must clearly show your full name, current residential address, and date of birth, and not be expired.

  • Driver's license (bearing your current residential address);
  • Health insurance card (bearing your current residential address); * Please send or upload an image file that does not show your health insurance number or QR code.
  • Individual Number Card(My Number Card)*Scan only the front. Do not send or upload an image file of the back side showing your My Number
  • Passport (bearing your home address);
  • Resident card (bearing your home address);
  • Special permanent resident certificate (bearing your home address);
  • Student identification card (bearing your home address and date of birth);
  • Copy of your resident registration card (issued within the past three months);
  • Identification issued by a public authority or equivalent (bearing your home address and date of birth);

If your name, date of birth or home address are printed on the reverse, you need to show or upload that side as well.
However, if you copy your Individual Number Card (My Number Card), mask your Individual Number.

If these documents are not enough to prove your current residential address, you can present your electricity, water, gas or telephone bills or receipts (all issued within the last 3 months) with your name and address clearly written on them, which will be treated as proof of identity.
For example, you can present both your driver's license and your electricity bill showing your current residential address.

Please note that the following documents are not accepted:
Student identification card (not bearing your home address or date of birth); staff identification card; commuter pass; business card; senior pass, etc.

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For More Information on User Registration

Please contact us at the following telephone number, fax number or email address:

ILL Section, Kansai-kan of the National Diet Library
Tel: +81-774-94-1313
Fax: +81-774-94-9112
Email: ill-secat n d l dot g o dot j p
Please note that we do not accept applications for registration by fax or email (including as an attached file)

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