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Overseas Request for copying

Photoduplication services for remote patrons

You can request photocopy without visiting our library and receive them by courier or postal mail.

  • This service is available only to Registered Users. Anyone eighteen years of age or older is eligible to apply for user registration, irrespective of their place of residence.
  • The fee includes copying fees, handling fees, and postage. If the patron chooses to pay in Japanese yen via bank transfer, he or she must also bear the cost of the transfer.
  • The NDL provides copying services in accordance with Japan's Copyright Law as well as National Diet Library Rules Concerning the Use of Library Materials so as not to infringe the rights of the copyright holders. For more detailed information, please see the following page: Information about the copyright.
  • The National Diet Library has a duty to preserve library materials and make them available to future generations as the cultural heritage of Japan. Since copying services are provided in accordance with NDL policies for preservation, there are some materials that cannot be photocopied and some that can only be copied by a particular method. We cannot accept requests for copying that entail the risk of serious damage to library materials.
  • The National Diet Library has only limited resources with which to serve efficiently as many users as possible. Therefore, we can only accept requests that can be filled under our standard photoduplication services.

For more information about our photoduplication services for remote patrons, please see the following pages:
Remote photoduplication service for patrons in Japan

Note that there are some differences between the services available to domestic patrons and those available to overseas patrons.
The differences and points of consideration are as follows:

Request via the Internet (the NDL-OPAC or email)

Only Registered Users are entitled to request photocopies via the Internet.

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Registered Users can use their ID number and password to request copies via the Japanese version of the NDL-OPAC (Online Public Access Catalog) or email.
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You can register a shipping address in addition to your registered address.
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Please note that copies cannot be requested via the English version of the NDL-OPAC, provides only search functions. If you do not use the Japanese version, please order via email.
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As a general rule, once a request has been made, no cancellation or revision is accepted. Please inform us by telephone or email immediately if you find that there is an error in your request. We can cancel your request if the copies have not already been made. But if the copies have already been made, we will send them to you and request that you pay the fee.

ILL-Section, Kansai-kan of the National Diet Library
Tel: +81-774-98-1313 / Email: ill-secat n d l dot g o dot j p

Request via local library

You can request copies via a local public or university library that offers international interlibrary services. Please ask at your local library.
Please consult your local library regarding availability of photoduplication services and how to request them.

Request by postal mail

If you do not have convenient access to a library in your community, you may make a request directly to the NDL using the designated request form (PDF: 147KB, RTF: 105KB).

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This service is available only to Registered Users.
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To get the request form (PDF), you will need Adobe Reader (free download). Click here (open link in new window) to download. (Adobe Website)
The mailing address is:
ILL-Section, Kansai-kan of the National Diet Library
8-1-3 Seikadai, Seika-cho, Soraku-gun, Kyoto Prefecture
619-0287 Japan
tel: +81-774-98-1313 / fax: +81-774-98-9112
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Please use the English version of the NDL-OPAC (online catalog) or source to find the NDL call number for the material you wish to copy.
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Please note that the English version of the NDL-OPAC provides only search functions. If you cannot use the Japanese language, please order via email.

When there is an error in your application

Please inform us by telephone or email immediately if you find that there is an error in your request. We can cancel your request if the copies have not already been made. But if the copies have already been made, we will send them to you and request that you pay the fee.

How to specify a photoduplication method

If you have specific requests regarding color of the copies, please indicate them in the "論文名・補記等" column. If you would like to use a number to identify your request (ex. Transaction No., Reference no.), please indicate the number at the top of the "論文名・補記等" column. The number will be printed on the "申込内容確認票" (Request confirmation notice), which we will enclose with your copies.

Delivery method

Copies and an invoice are sent by airmail. You may specify EMS in the "論文名・補記等" column.

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Please note that we do not offer scanning services due to the Copyright Law.

If there are something wrong with the copy.

If you still have not received requested copies 20 days after making your request via the Internet (or 30 days if you made your request by mail or fax), or if you find something wrong with the copies you received, please contact the email address below.
When we cannot provide copies, we inform users of the reason why by email or postal mail. Please check to see if you have received such a notification before you contact us. You can also check the status of your requests on the "Your Account & Activity" page in NDL-OPAC (Please log in with your account).

Shipping of Copies and Payment

An invoice is enclosed with your copies when shipped. In addition to the copying fee, postage and packaging fee will be charged. For copying fees, refer to the "Photocopy fee Chart (Overseas patrons)".

After receiving your copies, please check to be sure they are correct. If there are no problems, please make payment in Japanese yen by credit card, International Postal Money Order, or bank transfer within 20 days of receipt. Please be aware that if you pay via bank transfer, additional bank fees might also apply. Each parcel is shipped with an invoices enclosed.

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We cannot accept payment by IFLA vouchers or International Reply Coupons.
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The NDL does not send copies by fax or email.
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If you do not provide an NDL Call No., it takes much more time to process your request.
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If we cannot identify the material or pages to be copied, we may refuse your request.
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Please use the NDL-OPAC and specify a NDL Call No.

Contact for inquiry about Photoduplication Service

Please contact us by telephone or email if you have any questions about our photoduplication services.

ILL-Section, Kansai-kan of the National Diet Library
8-1-3 Seikadai, Seika-cho, Soraku-gun, Kyoto Prefecture
619-0287 Japan
TEL: +81-774-98-1313 / Email: ill-secat n d l dot g o dot j p

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