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User Registration

The National Diet Library, as the only national library in Japan, is required to eternally preserve publications and materials as the nation's cultural assets that are collected mainly depending on the legal deposit system and to make them available for the people (Article 25 and 21 of the National Diet Library Law). Many collected materials are only possessed by our library in Japan, therefore it is our duty to save them from being torn, soiled or lost and to pass them down to the future generations. For this purpose, we ask our visitor to register as user and use the materials in the closed stacks responsibly. We are also trying to improve users' convenience by the user registration.

In addition, users can also enjoy the materials and services of the National Diet Library without visiting. User registration supports you in making full use of our library in these cases, too.

The National Diet Library establishes standards about the protection of personal data and endeavors to handle the data appropriately. Please see NDL policy on handling personal information for more information.

User registration is free of charge.

There are two registration systems: one for individuals and the other for institutions. The following are guidelines for registration for individuals.

As for the user registration for institutions, see the page below in our website.

If you are thinking of using the NDL's remote user services (e.g. remote photoduplication service, article research service), you can register as an "online registered user". For more details, please refer to the page below in "NDL Online help".

* Online user registration is provided to individuals only.
* If you have already registered with our library, you may not register again via NDL Online.

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Services Available for Registered Users (as Individuals)

1. Services for visitors

(1) Easy Entry and Exit

When visiting the Tokyo Main Library and the Kansai-kan, you can enter the library just by holding the registered-user card (IC card) issued by the library close to the card reader of the gate. No other procedure will be needed. When leaving the library, please hold the card close to the reader again. The registered-user card should not be returned, and should be kept for your next visit.

You can enter the ILCL without any entry procedures. Please see the ILCL website to check how to use the Researchers' Reading Rooms 1 and 2.

(2) Using Materials

By putting the registered-user card to the computer and entering your own password, you can search and request materials and see the electronic materials on display.

  • Password is not printed on the registered-user card. Please remember your password in visiting us.

The following services will be available only for registered users.

<Request for the materials in the closed stacks>

Most of the materials in our library are stored in the closed stacks. After searching for the materials by NDL Online at a computer in the library, request via the NDL Online is necessary for using them. Arriving of the requested materials is also displayed on the user computer screen, and you should receive them at the appointed counter. Materials can be used only in the library.

In the ILCL, you can use the materials in its closed stacks without registration.

<Later date photoduplication (sent by mail)>

The copies applied for during your visit will be mailed to the address you register or the one you specify. In the ILCL, the service is available without registration.

<Inter-Site Request>

At the Tokyo Main Library you can order materials held in the Kansai-kan to be sent to Tokyo for you to read in the Tokyo Main Library, or at the Kansai-kan you can order materials held in the Tokyo Main Library or the International Library of Children's Literature to be sent for you to read in the Kansai-kan. (We regret that at the ILCL you cannot request materials held in the Tokyo Main Library or the Kansai-kan.)

Please visit the library where you wish to read materials and apply for this service.
Note: The materials are normally delivered in a minimum of three working days after the receipt of a request, but there could be a delay at peak times and for other reasons. The materials available for inter-site request are the following. Please note that some materials cannot be requested for reservation.

From the Kansai-kan to the Tokyo Main Library: Western periodicals; materials in Asian languages; science and technology materials; reports under the Grants-in-Aid for Scientific Research by the Ministry of Education, Culture, Sports, Science and Technology; and Japanese doctoral dissertations.

From the Tokyo Main Library to the Kansai-kan: Japanese books, Western books, Western periodicals (part), special materials (part), and materials held in the International Library of Children's Literature (part).

(3) Reservation of Library Materials for Reading On-Site (only available at the Kansai-kan for the materials held in the Kansai-kan)

At the Kansai-kan, you can reserve in advance materials held in the library and claim them on the day of your visit without request procedures.

Reservation can be made via the NDL Online, both via Internet or at the library. At the library, you can reserve materials you wish to read on your next visit via the NDL Online.

2. Remote Services

<Photocopy Request via the Internet>

You can apply for photocopies via the Internet without visiting the library, only when you specify the part to be copied.

  • Select the photoduplication service from the search result of the NDL Online and designate the issue number and the part you want to be copied.
  • You cannot apply for the service for materials which are not searchable through NDL Online.
  • You can receive the copies only by postal mail.

If you are in a foreign country, please see Overseas Request for copying.

3. Other service

Log in to the NDL Online with your user ID, save the "My List", and make your own lists of materials. When you find a material and save it in "My List" before visiting us, it is convenient for you to search for the material to request.

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Application procedure and other information

1. Registration Qualification

Anybody eighteen years of age or older is eligible to apply for user registration.
On application, you must present an identification document that verifies your name, address, and date of birth.

You can obtain only one user ID. We cannot issue multiple user IDs to one patron.

You cannot register an address other than your present home address (office address is not accepted). However, when applying for copying service by mail, you can use another address than the one you registered as the delivery address for the copies.

2. Application Procedure

You can apply for user registration either (1) by postal mail or (2) by visiting the NDL.

(1) Application by Postal Mail

Please print out an "Application Form for User Registration (PDF: 36KB)" and fill in the required information.

If you have already registered as an "online registered user", please let us know your user ID in the application form.

To verify your name, address, and date of birth, you must send a copy of one of the documents listed in Identification Documents. The copy will be sent back when the register is completed.

Please send the application form, a copy of the identification document, and a self-addressed envelope of a standard-size (no postage is necessary) by ordinary mail to the following address:

ILL Section,
Kansai-kan of the National Diet Library
8-1-3 Seikadai, Seika-cho, Soraku-gun,
Kyoto 619-0287, Japan
(On the envelope, please write "User registration application" in red.)

  • When the application is accepted, you will receive by mail a "certificate of user registration" bearing your user ID number and password. "Registered-user card" will not be delivered by mail. You will receive the card at the entrance counter at the Tokyo Main Library or the Kansai-kan, when you visit and show us the "certificate of user registration" and identification documents.
  • You will need to wait about one week for the above documents, excluding time for postal delivery.

(2) Application by visiting the NDL

Please print out an "Application Form for User Registration (PDF: 38KB)" and fill in the necessary information. (The application form is also available at the NDL.)

If you have already registered as an "online registered user", please fill in your user ID in the application form. We will issue a registered-user card bearing this ID.

To verify your name, address, and date of birth, please bring and present one of the identification documents listed in Identification Documents.

Applications for user registration should be submitted at the following places:

Tokyo Main Library: User Registration Counter (Annex, Entrance) 9:00-18:30 (-16:30 on Saturday)
Kansai-kan: Entrance Counter 9:30-18:00

  • We regret that the ILCL cannot accept applications from visitors.
  • If the application is accepted, you will receive a "certificate of user registration" bearing your user ID and password and a "registered-user card" on the spot.

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Update of the Registered Information

When your registered information changes, you should update the information by one of the following means:

(See Online Update of Registered Information via the NDL Online for update of password and the delivery address for the copies.)

1. Update of the Registered Information by Postal Mail

Please print out "Application Form for Update of Registered Information (PDF: 83KB, Japanese only)" and fill in the required information.

To verify your name, address, and date of birth, you must send a copy of one of the documents listed in Identification Documents. When your name and address have changed, a copy of a document which carries your new name and address is required. The copy will be sent back when the update is completed.

Please send the application form, a copy of the identification document, and a standard-size envelope with your return address (no postage is necessary) by ordinary mail to the following address:

ILL Section,
Kansai-kan of the National Diet Library
8-1-3 Seikadai, Seika-cho, Soraku-gun,
Kyoto 619-0287, Japan
(On the envelope, please write "User registration update" in red letter.)

  • When the application is accepted, you will receive by postal mail a "certificate of user registration" bearing your user ID number and password.
  • You will need to wait about one week for the above documents, excluding time for postal delivery.

2. Update of the Registered Information by Visiting the Library

Please print out an "Application Form for Update of Registered Information (PDF: 83KB, Japanese only)" and fill in the necessary information. (The application form is also available at the NDL.)

To verify your name, address, and date of birth, please bring and present one of the identification documents listed in Identification Documents upon application.

Applications for update should be submitted at the following counters of the NDL:

Tokyo Main Library: User Registration Counter (Annex, Entrance) 9:00-18:30 (-16:30 on Saturday)
Kansai-kan: Entrance Counter 9:30-18:00

  • We regret that the ILCL cannot accept an update form from visitors.
  • If the application is accepted, you will receive a "certificate of user registration" bearing your user ID and password on the spot.

3. Online Update of Registered Information via the NDL Online

You can update password and the delivery address for the copies via the NDL Online top page. Enter your user ID and password, click on the button named "My Account" and then follow the instruction.

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Deregistration

1. Deregistration by Postal Mail

Please print out "Application Form for Update of Registered Information (PDF: 83KB, Japanese only)" and fill in the required information.

To verify your name, address, and date of birth, you must send a copy of one of the documents listed in Identification Documents. The copy will be sent back when the deregistration is completed.

Please send the application form, a copy of the identification document, and a standard-size envelope with your return address (no postage is necessary) by ordinary mail to the following address:

ILL Section,
Kansai-kan of the National Diet Library
8-1-3 Seikadai, Seika-cho, Soraku-gun,
Kyoto 619-0287, Japan
(On the envelope, please write "User registration update" in red.)

  • You will need to wait about one week, excluding time for postal delivery.

2. Deregistration at the NDL

Please print out an "Application Form for Update of Registered Information (PDF: 83KB, Japanese only)" and fill in the necessary information. (The application form is also available at the NDL.)

To verify your name, address, and date of birth, please bring and present one of the identification documents listed in Identification Documents.

Applications for deregistration should be submitted at the following places in the NDL:

Tokyo Main Library: User Registration Counter (Annex, Entrance) 9:00-18:30 (-16:30 on Saturday)
Kansai-kan: Entrance Counter 9:30-18:00

  • We regret that the ILCL cannot accept a deregistration.
  • When there is no trouble in the documents and no services in use, the procedure will be done on the spot.

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Identification Documents

The following identification documents are accepted in registration, update and deregistration:

Driver's license (bearing your home address);
Health insurance card (bearing your home address);
Passport (bearing your home address);
Resident card (bearing your home address);
Special permanent resident certificate (bearing your home address);
Student identification card (bearing your home address and date of birth);
Copy of your resident registration card (issued within the past three months);
Identification issued by a public authority or equivalent (bearing your home address and date of birth).

  • All the documents listed above must be within the term of validity.

Please note that the following documents are not accepted:
Student identification card (not bearing your home address or date of birth); staff identification card; commuter pass; business card; senior pass, etc.

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Extension of the expiry date

Invalidation

The validity of your registration will expire when three years have passed from the registration or the last update.
To continue to enjoy our services for registered users even after expiration, you must apply for user registration again.

Expiry date

The expiry date can be confirmed via the NDL Online front page. Enter your user ID and password and click on the button named "My Account".

Extension of the expiry date

The expiration date is automatically updated every time the user does the following.

  • Enter the Tokyo Main Library or Kansai-kan Library
  • Issue the new registered-user card
  • Add the most recent registered address or name
  • Log in the NDL Online
  • Use the photoduplication service

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For More Information on User Registration

1. Contact by Fax or E-mail

Please contact us by following fax number or e-mail address:

  • To ask on general questions on the registration
  • When you have lost your certificate of the user registration or registered-user card
  • When you forget your User ID or Password
  • When you want to check the invalidation date

ILL Section, Kansai-kan of the National Diet Library
Fax: +81-774-94-9112
E-mail: ill-secat n d l dot g o dot j p
Please note that we do not accept applications for registration by fax or e-mail (nor as an attached file)

2. Contact in the Library

We can support you at the following counters:

Tokyo Main Library: User Registration Counter (Annex, Enrtance) 9:00-18:30 (-16:30 on Saturday)
Kansai-kan: Entrance Counter 9:30-18:00
ILCL: Circulation Counter (Researchers' Reading Room, Arch Building 2F) 9:30-17:00

*For using the library without user registration

If you do not register as our user, you should obtain a one-day user card by entering your name and date of birth into the card issuing machine at the entrance of the Tokyo Main Library and the Kansai-kan. A one-day user card will be issued and you can enter the library with it. The following services are provided for a one-day user.

  • You can use the searching system and the electronic resources through the computers in our library. You cannot request materials in the closed stacks, and other services only for registered–users cannot be provided.
  • You can see and copy some materials which are open on the shelf.

*Your one-day user card should be returned when you leave.

In the ILCL, a one-day user card will be provided at the counter of the Researchers' Reading Rooms 1 and 2 when you fill in "Application form for the Researchers' Reading Rooms" with your name and address. You can also use materials in the closed stacks in the ILCL.

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National Diet Library policy on handling personal information

The National Diet Library has implemented the following policy concerning the utilization and management of personal information obtained from patrons, pursuant to the Rules on the Protection of Personal Information at the National Diet Library (National Diet Library Rule No. 4, 2017) (PDF: 300KB).

For further inquiries about National Diet Library Patrons Personal Information Policy, please contact:

Service Planning Division
Reader Services and Collections Department
Tel: +81-3-3581-2331

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