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Midterm Provisional Evaluation

The National Diet Library (NDL) has widely promoted its Universal Access 2020 midterm vision as well as a series of Milestone Goals for the period from 2017 to 2020. To achieve these Milestone Goals, we implement Major Activities, which are evaluated at the end of each fiscal year to assess our achievements. In evaluating our achievements during FY2019, we performed a "midterm provisional evaluation"—that is, a comprehensive evaluation for the three years from FY2017 to FY2019—to aid the formulation of our next midterm vision and other plans.
In order to carry out these evaluations in a quantitative and objective manner, we have established a set of "evaluation indicators" and "associated indicators."
Evaluation indicators are designed to provide a means of describing internal library operations, services provided to patrons, and other library services that can be quantified in terms of time required or other objective factors, and for which targets can be established at the beginning of each fiscal year in accordance with the scale and nature of the operations involved, thereby allowing emerging trends to be identified through comparison with the achievement level of previous years. Midterm provisional evaluation involves using set phrases to evaluate the number of times that numerical targets established at the beginning of each fiscal year were achieved as well as cumulative achievement throughout the period in question.
Similarly, associated indicators are largely influenced by external factors out of the control of the NDL, which makes the establishment of targets less than meaningful, even though these indicators are useful in identifying emerging trends that affect library operations. For the purposes of the midterm provisional evaluation, we regard compare achievement during FY2019 to our base achievement of FY2016, and consider a change of within ±10% as “maintaining the standard.” If the change exceeds 10%, then it is indicated as a percentage.
A qualitative evaluation of each milestone goal includes a written assessment that includes comprehensive consideration of achievement levels for evaluation indicators and trends exhibited by associated indicators together with the results of major activities during the period in question. Supplementary explanations are also provided for any significant changes for individual fiscal years.

All evaluation results are as follows:
Evaluation details for all "Milestone Goals" (only in Japanese) (PDF: 326KB)

A summary of evaluation results

Goal 1

We will fully assist the Diet, the highest organ of state power, by further enhancing the reliability of our research and analysis, as well as providing more prompt and accurate information services based on the high expertise on national policy issues of our staff and our rich information resources.

Using information resources collected and developed by the NDL through a variety of means, we conducted research in response to requests from Diet members and others. The NDL responds to such requests from Diet members by conducting research and preparing survey reports and briefings with significant added value on the requested subject matter. Also, in addition to conducting research in anticipation of national policy issues, the NDL holds policy seminars at which we present our research to Diet members. We achieved all targets for the numbers of research studies undertaken and the number of policy seminars held.
We also consulted with experts from other organization in carrying out interdisciplinary research projects regarding important legislative and policy issues as well as science and technology research projects. During the evaluation period, we made every effort to strengthen our ability to research through cooperation with the European Parliamentary Research Service (EPRS) as well as similar institutions in other countries. We also provided support to the National Assembly Library of Vietnam. Additionally, the NDL held the 12th Association of Parliamentary Librarians of Asia and the Pacific Conference in Tokyo in FY2018.
In December 2019, databases related to the National Diet, such as Full-Text Database System for the Minutes of the Diet were redesigned in order to improve accessibility and enrich content.

Goal 2

As the sole national library in Japan, we will extensively collect and preserve publications and other materials and information from Japan and abroad in order to secure future access. In addition, we will cooperate with affiliated institutions in constructing a wide variety of information resources as well as an infrastructure for preserving those information.

We have been steadily promoting digitization as a means of preserving library materials and assigned DOI to all digitized books, magazines, manuscripts, and gazettes.
We conducted a feasibility study for the acquisition of e-books and e-journals behind paywalls based on an agreement with the relevant organizations. We also achieved our goals for collecting e-books and e-journals that are available free of charge and without DRM as well as websites, including those related to the Tokyo Olympic and Paralympics. We also continued to expand the number of partners participating in the NDL Great East Japan Earthquake Archive project.
Efforts to publicize the Legal Deposit System included an International Symposium Commemorating the 70th Anniversary of the Legal Deposit System in FY2018. We conducted a survey of current deposit rates of works published in Japan and provided publishers with individual reminders of their legal obligations. As a result, we largely achieved the relevant goals for deposit rates per type of materials. We also generally achieved our goals for the number of days required to create bibliographic data. We have been improving the utility of our bibliographic data, including making secondary use of bibliographic data free of charge since FY2019.
The construction of additional stacks at the Kansai-kan was completed in February 2020.
We conducted a variety of surveys on the long-term preservation of packaged electronic publications, and carried out migration of material on media such as USB memory sticks.
We promoted cooperation and collaboration with libraries and other institutions both in Japan and around the world regarding the preservation of materials.

Goal 3

We will improve our systems, facilities and services so that patrons of various purposes could have access to their necessary information accurately and efficiently.

The NDL Online website was launched in January 2018 to help enhance user environment. As a result, the number of registered users and written reference requests have increased. Requests for remote photoduplication services have also increased, while the level of requests from patrons for on-site services has remained constant. The number of institutions collaborating in the NDL Search has been steadily increasing, and the number of people using this service has been also increasing.
We also promoted use of the Digitized Contents Transmission Service for Libraries, and as a result the number of member libraries, views from member libraries, and requests for copies at member libraries have all increased.
Additionally, a partial amendment to the Copyright Law enabled us to started accepting applications from overseas institutions in April 2019. We steadily increased the number of items available via the Internet in the NDL Digital Collections and the Website Archiving Program (WARP).
Efforts have been made to improve the usability for the visually impaired, such as the removal of age restrictions on the availability of data for people with print disabilities. As the terms of the Marrakesh Treaty to Facilitate Access to Published Works for Persons Who Are Blind, Visually Impaired or Otherwise Print Disabled come into effect in Japan, we launched an international exchange service for persons with print or other disabilities. We generally achieved our targets for acquiring new data for the Data Transmission Service for Persons with Print Disabilities during the evaluation period, and the number of transmission approved institutions as well as access from registered users and Braille libraries and others are also steadily increasing.
We also generally achieved our goals for the number of seminars for staff at other libraries, which were highly evaluated by the participants. The number of access requests for data from the Collaborative Reference Database and the Current Awareness Portal remained at the same level, and page views of the Research Navi increased.
Various events and exhibitions were held, including our 70th-anniversary Commemorative Exhibition, and our goals for the number of events held was generally achieved.

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