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Activity Performance Evaluation in FY 2018

The National Diet Library (NDL) has widely promoted its Universal Access 2020 midterm vision as well as a series of Milestone Goals for the period from 2017 to 2020. To achieve these Milestone Goals, we implement Major Activities, which are evaluated at the end of each fiscal year to assess our achievements. In order to carry out these evaluations in a quantitative and objective manner, we have established a set of "evaluation indicators" and "associated indicators." Evaluation indicators are designed to provide a means of describing internal library operations, services provided to patrons, and other library services that can be quantified in terms of time required or other objective factors, and for which targets can be established at the beginning of each fiscal year in accordance with the scale and nature of the operations involved, thereby allowing emerging trends to be identified through comparison with the achievement level of previous years. Similarly, associated indicators are largely influenced by external factors out of the control of the NDL, which makes the establishment of targets less than meaningful, even though these indicators are useful in identifying emerging trends that affect library operations.

All evaluation results are as follows:
Evaluation details for all "Milestone Goals" (only in Japanese) (PDF: 333KB)

A summary of evaluation results

Goal 1

We will fully assist the Diet, the highest organ of state power, by further enhancing the reliability of our research and analysis, as well as providing more prompt and accurate information services based on the high expertise on national policy issues of our staff and our rich information resources.

Evaluation: Activities planned as a means of achieving Goal 1 during FY 2018 were implemented on schedule.
We responded to requests from Diet members for research (research on request) by conducting research and preparing reports with significant added-value on the requested subject matter, which were presented to Diet members in the form of survey reports and briefings. We regularly published the results of research on national policy issues and utilized these publications whenever possible in the preparation of research on request. And we held a number of policy seminars, at which we presented these publications to Diet members. The findings of the interdisciplinary research and other projects organized by our Research and Legislative Reference Bureau (RLRB) was made public through both publication and lectures.
We deepened our relationships with parliamentary libraries in other countries. For example, we held the 12th APLAP (Association of Parliamentary Librarians of Asia and the Pacific) Conference and supported the National Assembly Library of Vietnam. And we made every effort to strengthen our ability to research by furthering cooperation with the European Parliamentary Research Service (EPRS) as well as similar institutions in other countries.
In fulfilling our role of connecting the Diet with the people, we have defined external design for a new IT system to be implemented during FY 2019.

Goal 2

As the sole national library in Japan, we will extensively collect and preserve publications and other materials and information from Japan and abroad in order to secure future access. In addition, we will cooperate with affiliated institutions in constructing a wide variety of information resources as well as an infrastructure for preserving those information.

Evaluation: Activities planned as a means of achieving Goal 2 during FY 2018 were implemented on schedule.
We sponsored International Symposium Commemorating the 70th Anniversary of the Legal Deposit System and we strove to publicize Legal Deposit System. We promoted our Legal Deposit system for acquiring works published in Japan, primarily by surveying and acquiring publications that have yet to be deposited. We continued to promote the development of digital archives, particularly through cooperation with related institutions and enriching contents of the NDL Great East Japan Earthquake Archive. Additionally, we asked permission of site webmasters to collect Tokyo Olympic Paralympic related sites. Japan Search (BETA) was opened to the public as national, integrated and cross-sectoral portal website of digital archives.
We have been steadily promoting the increased digitization for preserving library materials and assigned DOI to all the digitized books, magazine, manuscript, and gazette.
We improved the utility of our bibliographic information through expanding cooperation list of forthcoming books with National Bibliography data and making free of charge of secondary use of bibliographic data.
The construction of additional stacks at the Kansai-kan is proceeding according to plan and is scheduled to be completed during FY 2019. We formulated plans for a large-scale material transport system to be implemented from FY2019 on for moving materials inside the closed stacks.
We prepared an operating manual and surveyed conditions for preservation of digital objects on physical media.
We provided cooperation and collaboration with libraries and other institutions overseas in the preservation of library materials.

Goal 3

We will improve our systems, facilities and services so that patrons of various purposes could have access to their necessary information accurately and efficiently.

Evaluation: Among the activities formulated in Goal 3, we have implemented activities planned for FY 2018 mostly on schedule.
We enhanced our users' experience by improving the functionality of the NDL Online and the NDL Digital Collections.
We promoted the Digitized Contents Transmission Service for Libraries in Japan as part of our efforts to expand the use of digital information resources. We also prepared to make the Digitized Contents Transmission Service for Libraries available to institutions overseas.
To improve library services for people with disabilities, we eliminated age restrictions on the availability of data for people with print disabilities and audio books of academic literature. As the terms of the Marrakesh Treaty to Facilitate Access to Published Works for Persons Who Are Blind, Visually Impaired or Otherwise Print Disabled come into effect in Japan, we prepared to serve as a contact point in Japan. We increased acquisition of data created by public libraries, university libraries, and other institutions for people with print disabilities.
To improve services at libraries throughout Japan, we held seminars for library employees in Japan and also studied the feasibility of holding training programs for Japan-studies librarians outside of Japan.
Our 70-anniversary Commemorative Exhibition was one of several public information events held throughout the year.

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