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Activity Performance Evaluation in FY 2017

The National Diet Library (NDL) has widely promoted its Universal Access 2020 midterm vision as well as a series of Milestone Goals for the period from 2017 to 2020. To achieve these Milestone Goals, we implement Major Activities, which are evaluated at the end of each fiscal year to assess our achievements. In order to carry out these evaluations in a quantitative and objective manner, we have established a set of "evaluation indicators" and "associated indicators." Evaluation indicators are designed to provide a means of describing internal library operations, services provided to patrons, and other library services that can be quantified in terms of time required or other objective factors, and for which targets can be established at the beginning of each fiscal year in accordance with the scale and nature of the operations involved, thereby allowing emerging trends to be identified through comparison with the achievement level of previous years. Similarly, associated indicators are largely influenced by external factors out of the control of the NDL, which makes the establishment of targets less than meaningful, even though these indicators are useful in identifying emerging trends that affect library operations.

All evaluation results are as follows:
Evaluation details for all "Milestone Goals" (only in Japanese) (PDF: 264KB)

A summary of evaluation results

Goal 1

We will fully assist the Diet, the highest organ of state power, by further enhancing the reliability of our research and analysis, as well as providing more prompt and accurate information services based on the high expertise on national policy issues of our staff and our rich information resources.

Evaluation: Activities planned as a means of achieving Goal 1 during FY 2017 were implemented on schedule.
We responded to requests from Diet members for research (research on request) by conducting research and preparing reports with significant added-value on the requested subject matter, which were presented to Diet members in the form of survey reports and briefings. Our Research and Legislative Reference Bureau (RLRB) regularly published the results of research conducted in anticipation of requests from Diet members (preparatory research) and utilized these publications whenever possible in the preparation of research on request. We made every effort to strengthen our ability to perform such research by furthering cooperation with the European Parliamentary Research Service (EPRS) as well as parliamentary libraries and similar institutions in other countries. And we held a number of policy seminars, at which we presented our preparatory research to Diet members. The findings of the interdisciplinary research and other projects organized by the RLRB was made public through both publication and lectures.
In fulfilling our role of connecting the Diet with the people, we have defined requirements for a new IT system to be implemented during FY 2019.
Our information services have been expanded and strengthened through training programs for our research staff. Additionally, we invited specialists from other institutions to lecture in their fields of interest, thereby exposing our researchers to a variety of knowledge and information that can be applied in their research.

Evaluation details for "Milestone Goal 1" (only in Japanese) (PDF: 123KB)

Goal 2

As the sole national library in Japan, we will extensively collect and preserve publications and other materials and information from Japan and abroad in order to secure future access. In addition, we will cooperate with affiliated institutions in constructing a wide variety of information resources as well as an infrastructure for preserving those information.

Evaluation: Activities planned as a means of achieving Goal 2 during FY 2017 have been implemented largely on schedule.
We promoted our Legal Deposit system for acquiring works published in Japan, primarily by surveying and acquiring publications that have yet to be deposited. And we continued to promote the development of digital archives, particularly through cooperation between the NDL Great East Japan Earthquake Archive and the Iwate Earthquake Tsunami Archive as well as through the development of a prototype metadata platform tentatively called Japan Search. Additionally, we have been steadily promoting the increased digitization for preserving library materials.
A Plan for Creating and Providing the National Diet Library's Bibliographic Data 2018–2020 was released to enhance the provision of bibliographic data. At present we are preparing the Nippon Cataloging Rules 2018 Edition (NCR 2018) in cooperation with the Japan Library Association Committee of Cataloging. A preliminary edition of the NCR 2018 has been published on the Japan Library Association website and will be applied by the NDL in the near future.
The construction of additional stacks for storing library materials and information at the Kansai-kan is proceeding according to plan and is scheduled to be completed during FY 2019.
During this time, the NDL served as the IFLA/PAC Regional Centre for Asia, sponsoring events on preservation and providing information on preservation.

Evaluation details for "Milestone Goal 2" (only in Japanese) (PDF: 166KB)

Goal 3

We will improve our systems, facilities and services so that patrons of various purposes could have access to their necessary information accurately and efficiently.

Evaluation: Activities planned as a means of achieving Goal 3 during FY 2017 have been implemented largely on schedule.
A new NDL Online Search and Request Service (NDL Online) was implemented in order to help improve our user environment.
We promoted our Digitized Contents Transmission Service for Libraries by holding seminars at prefectural libraries about expanding the use of digital information resources.
Digitized books and other materials were made available to the general public via the NDL Digital Collections, and we increased the quantity of basic metadata datasets which include basic bibliographic data for the NDL Digital Collections.
We increased our acquisition of data for people with print disabilities as well as provided text data of academic literature as a means to improve library services for people with disabilities.
We offered training programs for improving workflows and services to librarians from throughout Japan.
We held training programs in support of Japanese Studies conducted outside of Japan. Participation in these programs had originally been limited to librarians who deal with Japan-related materials, but since FY 2017 we have expanded this program to include researchers who deal with Japan-related materials.
After analyzing the needs of researchers who deal with Japan-related materials, we formulated the National Diet Library Plan for Support of Japanese Studies Worldwide 2018–2020.
We renewed the websites for both the NDL and the International Library of Children's Literature (ILCL) to enhance efficient navigation and improve overall usability and accessibility.
Additionally, the NDL held a wide range of exhibitions, and established the NDL Gallery at the Tokyo Main Library to help publicize the role of libraries and the joy of reading books. This included providing information and holding lectures at the ILCL as well as holding research exchange meetings for the people involved in providing services to children.

Evaluation details for "Milestone Goal 3" (only in Japanese) (PDF: 174KB)

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