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Activity Performance Evaluation in FY2016

The National Diet Library (NDL) formulates mid-term objectives "Strategic Goals" to achieve our "Mission and Objectives 2012-2016." Each fiscal year, we also formulate "Major Activities" under "Strategic Goals" and evaluate the status of these activities after the fiscal year ends. We set "Evaluation Indicators" and "Associated Indicators" for each "Strategic Goal" to carry out a valid evaluation. We determine target values for "Evaluation Indicators" at the beginning of the fiscal year according to recent actual performances and project size. We do not determine target values for "Associated Indicators," but we use it to understand our activities.

All evaluation results are as follows:
Evaluation details for all "Strategic Goals" (only in Japanese) (PDF: 562KB)

A summary of evaluation results

Objective 1: Support to the Diet

We will enhance reliable research and analysis with high expertise on public policy issues and emphasize prompt and precise information services, to provide the Diet with full assistance.

The NDL continues its efforts to enhance services provided in support of the National Diet. In providing prompt and value-added responses to research requests from Diet Members, we drew up survey reports, provided briefings, and authored articles for a number of Research and Legislative Reference Bureau publications. We also achieved our targets for publication of anticipatory research and held a number of policy seminars, at which we presented our diversified cross-sectoral approach to understanding a wide range of subject matter. Additionally, we organized interdisciplinary research projects, science and technology research projects, and an international policy seminar.
Initiatives to enhance public access to Diet-generated information included a review of our IT systems, such as the Full-text Database System for the Minutes of the Diet.
Cooperation with parliamentary libraries or similar institutions in other countries is an essential means both for contributing to the development of parliamentary libraries worldwide and for improving our own expertise. For example, we provided advice and training to the National Assembly Library of Vietnam, established a framework for cooperation with the European Parliamentary Research Service (EPRS), and were admitted to the European Parliamentary Technology Assessment (EPTA).
Through the Major Activities undertaken to achieve the Strategic Goals, these and other initiatives have been implemented to provide the Diet with full assistance and to achieve Objective 1: Support to the Diet.

Evaluation details for "Strategic Goal 1" (only in Japanese) (PDF: 134KB)

Objective 2: Acquisition and Preservation

We will further improve the legal deposit system and strive to build comprehensive collections of domestic publications; besides print publications, we intend to acquire and preserve a variety of materials/information, both digital and non-digital, as cultural assets.

As part of initiatives to improve operation of the Legal Deposit system, we took a careful look at how publications are deposited and the manner in which the NDL responds. Also, a new Q&A section on compensation practices for legal deposits has been added to our website to facilitate understanding by publishers.
Our Guidelines for Acquisition of Materials have been revised to clarify the purpose of and basic direction for the collection of publications, while our Policy for Acquisition of Materials now stipulates selection criteria, including the scope and priority for acquisitions, to be used in reorganizing our information infrastructure for NDL services provided in support of the National Diet.
The acquisition of digital information is being promoted through the expansion of a pilot program for acquiring e-books and e-magazines.
And we are currently reviewing the progress of our 4th National Diet Library Basic Plan for the Organization of Information on Science and Technology, which was implemented in March, 2016, as part of an initiative for collecting materials on science and technology.
Digitization is being strongly promoted as a means for preservation of library materials.
Through the Major Activities undertaken to achieve the Strategic Goals, these and other initiatives have been implemented as we make steady progress toward achieving Objective 2: Acquisition and Preservation.

Evaluation details for "Strategic Goal 2" (only in Japanese) (PDF: 199KB)

Objective 3: Information Access

We will prepare universally user-friendly environments and measures, through digitization of materials, improved search methods and others, in response to new information environments, so that our holdings are easily available and sought-after information can be found promptly and precisely.

Improvements to our user environment were implemented per our Basic Plan for Public Services at the National Diet Library 2016.
A full-text retrieval system for the NDL Great East Japan Earthquake Archive was released. In addition, we promoted the use of digital materials in our collections, which are available via transmission to partner libraries and the Web Archiving Project (WARP).
An Implementation Plan for Library Services for People with Disabilities 2017–2020 has been established to improve services for patrons with disabilities. We have also increased our acquisition of data for people with print disabilities and increased the availability of user registration for our data transmission service for people with print disabilities.
Our reference services have been enhanced by thoroughly reorganizing the contents of the Research Navi.
An initiative to provide easy access to information resources from both Japan and around the world resulted in the addition of new data cooperation agreements for NDL Search.
A draft of the latest Nippon Cataloging Rules was published on the NDL website to promote utilization of NDL bibliographic information. Use of the Japanese National Bibliography and other data available from the NDL were promoted at a variety of meetings and related events.
Through the Major Activities undertaken to achieve the Strategic Goals, these and other initiatives have been implemented to improve access to information for users and to achieve Objective 3: Information Access.

Evaluation details for "Strategic Goal 3" (only in Japanese) (PDF: 186KB)

Objective 4: Collaboration and Cooperation

We will work together with other institutions, both in Japan and abroad, to expand and make useful our knowledge base and cultural infrastructure.

We promote cooperation and collaboration with other institutions throughout Japan by holding seminars for librarians. We also promote the development and use of digital archives through tie-ins with the Cabinet Office and the Japan Link Center (JaLC).
In terms of international cooperation and collaboration, we have enhanced our support for Japanese studies overseas by sponsoring a booth at the Association for Asian Studies (AAS) Annual Conference 2017 in Toronto, Canada, and by offering training programs for Japanese studies librarians.
With the completion of a renovation of the facilities at the International Library of Children's Literature (ILCL), we have increased the number of events held there to promote books and libraries. Also, the Tokyo Main Library and Kansai-kan held a very popular exhibition, entitled "Autograph Manuscripts and Original Artwork of Well-Known People 2."
Through the Major Activities undertaken to achieve the Strategic Goals, these and other initiatives have been implemented as part of our efforts to collaborate with other institutions, both in Japan and around the world, as well as to publicize books and libraries in achieving Objective 4: Collaboration and Cooperation.

Evaluation details for "Strategic Goal 4" (only in Japanese) (PDF: 149KB)

Objective 5: Archives of the Great East Japan Earthquake

We will continue to develop the Great East Japan Earthquake Archives in order to convey to future generations the records of and the lessons learned from the unprecedented disaster.

We continue to develop the content of this archive, and last year we collected additional video recordings of National Diet deliberations. We also sponsored conferences and symposiums in cooperation with community organizations to promote the collection of related documents from the affected areas. In addition, we have created a manual on collecting and handling archival materials for use by agencies that lack the expertise to maintain an archive.
We have also promoted the use of archival content by holding a seminar for storytellers to convey their experience of the Great East Japan Earthquake.
These activities are part of our continuing efforts to develop the Great East Japan Earthquake Archives as a means of conveying to future generations the story of and the lessons learned from this unprecedented natural disaster.

Evaluation details for "Strategic Goal 5" (only in Japanese) (PDF: 100KB)

Objective 6: Administration

We will conduct our management transparently and efficiently, nurture human resources for advanced services and secure the necessary facilities.

In terms of management transparency and efficiency, we determined needs for improvement from the results of FY2015 user surveys, and implemented some practical improvements during FY2016. We also created The National Diet Library Midterm Vision and Milestone Goals on which a new Activity Performance Evaluation schema was also based. In addition, we have formulated NDL and Branch Library Medium Term Operation Guidelines 2017 based on the new Midterm Vision.
Human resource development activities are implemented to help enhance individual skills of NDL employees as part of our efforts to develop a healthy and friendly workplace.
We have secured an appropriation to cover the costs of second-stage construction at the Kansai-kan within the FY2017 budget, and work on this project started in September 2016.
Through the Major Activities undertaken to achieve the Strategic Goals, these and other initiatives have been implemented as we make steady progress toward our objective of transparent and efficient management in securing necessary facilities and in nurturing human resources for advanced services.

Evaluation details for "Strategic Goal 6" (only in Japanese) (PDF: 103KB)

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