August, 2012
The National Diet Library

Copying services are provided in accordance with the Instructions to Use National Diet Library Photoduplication Service (NDL(PS)080325002 of March 27, 2008).
Users are requested to use copying services, having agreed to the following terms.

1. Entry of name, address and other necessary information

Users must enter their own name, contact address and other necessary information correctly when they apply for the copying services.

2. Preservation of library materials

The National Diet Library has a duty to preserve its library materials as the cultural assets of Japanese people and make them available for future generations. Since copying services are provided in conformity with preservation, some materials cannot be photocopied and some materials can only be copied by a designated method. Requests which may cause serious deterioration of the materials will not be met.

3. Standard service

The National Diet Library is unable to meet non-standard requests, since it needs to serve many users efficiently with limited resources.

4. Behind in Payment

Users of copying services have to pay the copying fee (in some service menus, also postage and handling). The National Diet Library may decline further applications when the user has an unpaid bill or has not collected copies which he/she has ordered.

5. Detailed rules for copying services

Please read the detailed rules for on-site users / remote users.

August, 2012
The National Diet Library

1. Filling in photoduplication request forms

Please enter the pages, volume, published date and other information necessary to specify the portion to be copied in the designated request form. (This does not apply to requests made online.)

2. Indication of portion to be copied by bookmarks, etc.

3. Limitation of the number of volumes and pages, etc.

(1) For “Same-day photoduplication service,” only a limited number of volumes and pages can be accepted in one request so that many users can use this service.
(2) You cannot make another request until you receive the copy you requested before.

4. Canceling and altering copying request

Once a request has been made, no cancellation or alteration is accepted.

5. Restriction of the methods of copying

(1) In some cases we cannot meet your request because it contravenes the Copyright Law (Law No.48 of 1970) or other rules and regulations.
(2) To preserve and provide standard services for as many users as possible, some library materials might be photoduplicated only by a specific method (in terms of materials media to be copied, copiers or product media), or by a specific service menu.
(3) The size of copying paper is selected by us. Users can choose one when we offer alternatives. In principle, each material is copied using the same paper size.
(4) No enlargement or reduction will be made except for the materials we designate.
(5) Copying with masking is not available.

6. Color copies, etc.

Color copies and density adjustments for photographs are available only upon request. Unless any specific request is made, copies are made in black and white with given density.

7. Quality of the copy

Copies of perfect quality cannot always be provided. This is because we pay consideration to the condition of materials, and we have to respond to many requests quickly. The National Diet Library is not responsible for unavoidable imperfections such as:

• Defects caused by narrow inside margins of materials.
• Black margins on photocopied sheets.
• Unevenness in the margins on photocopied sheets (top-bottom and/or right-left).
• Reflections of bookmarks on the margins which do not affect the readability of the copies.
• Uneven density caused by the paper quality of the original.
• Fuzziness of letters and pictures attributable to the condition of microfilm/ microfiche or digitized images.

8. Removal of bookmarks

The bookmarks and paper tapes (on microfilms) are removed in the process of copying.

9. Collecting the copies

10. Payment

(1) For same-day photoduplication service: Copying fee must be paid when you collect the copies.
(2) For later date photoduplication service (sent by mail): Copying fee must be remitted to the designated bank account by the designated date. Bank transfer fee must be paid by the user.

April, 2013
The National Diet Library

1. Specifying the portion to be copied

(1) Enter the page, volume, date of publication and other information necessary to specify the portion to be copied on the NDL-OPAC application (or write on the correct request form).
(2) Remote copy service is not provided unless the portion to be copied is clearly stated on the NDL-OPAC order information or the request form.

2. Limitation of the number of requests

3. Canceling and altering an application

Once a request has been made, no cancellation or alteration is accepted.

4. Restriction of the methods of copying

(1) In some cases we cannot meet your request because it contravenes the Copyright Law (Law no. 48 of 1970) or other rules and regulations.
(2) For preservation and other reasons, some materials may be copied only by a specific method or by a specific service menu.
(3) The size of copying paper is selected by us. Users can choose one when we offer alternatives. In principle, each material is copied using the same paper size.
(4) No enlargement or reduction will be made except for the materials we designate.
(5) Copying with masking is not available.

5. Choosing materials in terms of location

When the same material is held by the Tokyo Main Library, the Kansai-kan of the National Diet Library or the International Library of Children’s Literature, we decide which one should be used for copying.

6. Color copies, etc.

Color copies and density adjustments for photographs are available only upon request. Unless any specific request is made, copies are made in black and white with given density.

7. Quality of the copy

Copies of perfect quality cannot always be provided. This is because we pay consideration to the condition of materials, and we have to respond to many requests quickly. The National Diet Library is not responsible for unavoidable imperfections such as:

• Defects caused by narrow inside margins of materials.
• Black margins on photocopied sheets.
• Unevenness in the margins on photocopied sheets (top-bottom and/or right-left).
• The reflections of bookmarks on the margins which do not affect the readability of the copies.
• Uneven density caused by the paper quality of the original.
• Fuzziness of letters and pictures attributable to the condition of microfilm/ microfiche or digitized images.

8. Delivery of the copies

(1) Copies are sent by courier or postal mail, whichever we choose.
(2) Even if several requests are made by the same client, the copies will be sent separately request by request. We will send the copies together in a single package only when the requests are made on the same day and the materials to be used for copying are held by the same facility (library).
(3) Date of dispatch and arrival cannot be designated.
(4) Please check the copies when you received them and contact us immediately if there is any problem.

9. Payment

Copying fee must be remitted to the designated money account by the designated date. Money transfer fee must be paid by the user.