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Top > Frequently asked questions > Legal Deposit, Donation, Collections > Doctoral dissertations

Frequently asked questions : Doctoral dissertations

Frequently asked questions

Q
I understand that if a doctoral dissertation is made publically available via the Internet, in some cases its submission to the National Diet Library is required as an Internet resource or online publication, in accordance with the provisions of the National Diet Library Law. However, in accordance with the "Notice regarding implementation of the Ministerial order to partially amend degree regulations" (Ministry of Education Directive No. 937 dated March 11, 2013), other than doctoral dissertations sent to the NDL, are Internet resources or online publications subject to the legal deposit requirements of the National Diet Library?
Q
Can I send in an electronic data version of a doctoral dissertation on a CD-R etc.?
Q
I am planning to publish my doctoral dissertation as a (printed) book, but for "unavoidable reasons," I will not be able to publish the full text on the Internet. I have both the author’s final manuscript version, the publisher’s full text version, etc. Which version should I send to the National Diet Library?
Q
My doctoral dissertation has already been published as a (printed) book. If I do not publish the full text on the Internet for "unavoidable reasons," can I send the book to the National Diet Library?
Q
Are materials published as e-journals on the Internet subject to the National Diet Library's legal deposit requirements?
Q
Does the National Diet Library also acquire the abstracts of doctoral dissertations?
Q
If in addition to the full-text version other files such as academic abstracts are also registered for an item held in an institutional repository, is only the full-text version acquired?
Q
For "unavoidable reasons," only the abstract of my doctoral dissertation has been made available via the Internet. If these "unavoidable reasons" were to disappear, I would make the entire full-text version available in the institutional repository. In such a case, would I need to send (transmit) the full-text version to the National Diet Library?
Q
Can a PhD degree awardee send in his/her doctoral dissertation personally?
Q
If copyright for a doctoral dissertation is held by a publisher etc., and it is permitted to be made available via Internet only at the institution to which it belongs, how should I contact the National Diet Library about this?
In particular, if this is submitted by automatic acquisition from institutional repositories, how should I handle this?
Q
Even if doctoral dissertations have not been made available via the Internet, can Library visitors browse these papers?
Q
Can restrictions be established on reading of certain materials in National Diet Library facilities?

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Q
I understand that if a doctoral dissertation is made publically available via the Internet, in some cases its submission to the National Diet Library is required as an Internet resource or online publication, in accordance with the provisions of the National Diet Library Law. However, in accordance with the "Notice regarding implementation of the Ministerial order to partially amend degree regulations" (Ministry of Education Directive No. 937 dated March 11, 2013), other than doctoral dissertations sent to the NDL, are Internet resources or online publications subject to the legal deposit requirements of the National Diet Library?
A
In accordance with the Ministry of Education notice, if you are able to send the Library a doctoral dissertation, a separate deposit as an Internet resource (in Japanese) or online publication (in Japanese) will not be required.

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Q
Can I send in an electronic data version of a doctoral dissertation on a CD-R etc.?
A
The Library does not accept materials sent as recorded media (CD-R etc.).

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Q
I am planning to publish my doctoral dissertation as a (printed) book, but for "unavoidable reasons," I will not be able to publish the full text on the Internet. I have both the author’s final manuscript version, the publisher’s full text version, etc. Which version should I send to the National Diet Library?
A
Please send the full text of the version that has been approved as a doctoral dissertation. If the full text of the approved version is electronic data, please send this electronic data via the transmission system.

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Q
My doctoral dissertation has already been published as a (printed) book. If I do not publish the full text on the Internet for "unavoidable reasons," can I send the book to the National Diet Library?
A
In such case, you may substitute the printed version and send this in to the Library. The method of sending printed materials is basically the same as before the Degree Regulations were amended.

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Q
Are materials published as e-journals on the Internet subject to the National Diet Library's legal deposit requirements?
A
If the full text of the doctoral dissertation is made available as an electronic journal, we ask that you send this to the Library.

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Q
Does the National Diet Library also acquire the abstracts of doctoral dissertations?
A
Essentially, the Library collects the full text of doctoral dissertations. Even if an author-created abstract has been available in place of the full text due to "unavoidable circumstances," we ask that you either send in or electronically transmit the full-text version.
The Library will also accept abstracts sent in via the transmission system if accompanied by full-text dissertations.

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Q
If in addition to the full-text version other files such as academic abstracts are also registered for an item held in an institutional repository, is only the full-text version acquired?
A
If an abstract or summary etc. is registered together with the full text of an item, that registered abstract or summary is also collected along with the full text.

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Q
For "unavoidable reasons," only the abstract of my doctoral dissertation has been made available via the Internet. If these "unavoidable reasons" were to disappear, I would make the entire full-text version available in the institutional repository. In such a case, would I need to send (transmit) the full-text version to the National Diet Library?
A
If the full text of your dissertation cannot be made available in an institutional repository for more than one year, as stipulated by the Degree Regulations, we ask that you send it in to the Library, either as a printed version or electronic data.
If you strongly expect that the full text to made available in an institutional repository within a year, you do not have to send it in to the Library.

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Q
Can a PhD degree awardee send in his/her doctoral dissertation personally?
A
As a general rule, the Library does not accept submissions from individuals, including degree awardees.
Please be aware that doctoral dissertations, whether electronic editions or printed materials, will be accepted only if sent through the degree-granting institution.

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Q
If copyright for a doctoral dissertation is held by a publisher etc., and it is permitted to be made available via Internet only at the institution to which it belongs, how should I contact the National Diet Library about this?
In particular, if this is submitted by automatic acquisition from institutional repositories, how should I handle this?
A
The Library’s provision of materials via the Internet is limited to those doctoral dissertations sent in via the transmission system, for which permission for provision via Internet has been obtained. The Library does not provide via the Internet doctoral dissertations automatically acquired from institutional repositories, and so there is no particular need to contact the Library in this case.

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Q
Even if doctoral dissertations have not been made available via the Internet, can Library visitors browse these papers?
A
Even doctoral dissertations that cannot be made available via the Internet may be read in person by Library visitors.

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Q
Can restrictions be established on reading of certain materials in National Diet Library facilities?
A
If there is some reason why restrictions should be set on reading of certain materials in the Library, please apply to the Library individually about this. We will consider your application and devise an appropriate response, based on the circumstances.

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