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Instructions to Use Photoduplication Services (PDF: 162KB)

January, 2018
The National Diet Library

Copying services are provided in accordance with the Instructions to Use National Diet Library Photoduplication Service (NDL(PS)080325002 of 2008).
Users are requested to use copying services, having agreed to the following terms.

1. Entry of name, address and other necessary information

Users must enter their own name, contact address and other necessary information correctly when they apply for the copying services.

2. Preservation of library materials

The National Diet Library has a duty to preserve its library materials as the cultural assets of the Japanese people and make them available for future generations. Since copying services are provided in conformity with preservation, some materials cannot be photocopied and some materials can only be copied by a designated method. Requests which may cause serious deterioration of the materials will not be met.

3. Standard service

The National Diet Library is unable to meet non-standard requests, since it needs to serve many users efficiently with limited resources.

4. Behind in Payment

Users of copying services have to pay the copying fee (in some service menus, also postage and handling fee). The National Diet Library may decline further applications when the user has an unpaid bill or has not collected copies which he/she has ordered.

5. Detailed rules for copying services

Please read the detailed rules for on-site users / remote users.

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Copying services for on-site users (PDF: 161KB)

April, 2018
The National Diet Library

1. Filling out photoduplication request form

Please enter in the designated request form the pages, volume, published date, total number of pages and other information necessary to specify the portion to be copied as well as the purpose of photoduplication. (This does not apply to requests made online.)

2. Indication of portion to be copied by bookmarks, etc.

  • (1)In addition to filling out the request form, users are requested to indicate the portion to be copied by inserting bookmarks etc. as shown below. (This does not apply to requests made online.)
    • Printed materials: Please insert paper bookmarks supplied by the library into the first and the last pages of each portion to be copied.
    • Microfilms: Please indicate the portion to be copied with designated paper tapes when we ask you to do so.
    • Microfiches: Please indicate the portion to be copied using the designated format.
  • (2)When the portion indicated with bookmarks, etc. differs from what is written on the request form, copying will be done according to the request form.
  • (3)"Later date photoduplication service (sent by mail)" is not provided when the portion to be copied is not identified by the information written on the request form.

3. Limitation of the number of volumes and pages, etc.

  • (1)For "Same-day photoduplication service," only a limited number of volumes and pages can be accepted in one request so that many users can use this service.
  • (2)You cannot make another request until you receive the previously requested copies.
  • (3)Any issue of a serial publication can be copied, provided that a significant period of time has passed since publication of the last issue.

4. Canceling and altering copying request

Once a request has been made, no cancellation or alteration is accepted.

5. Restriction of the methods of copying

  • (1)In some cases we cannot meet your request because it contravenes the Copyright Law (Law No.48 of 1970) or other rules and regulations.
  • (2)To allow preservation of materials and standard service for many users, some materials may be copied only by a specific method or by a specific service menu.
  • (3)The size of copying paper is selected by us. Users can choose one when we offer alternatives. In principle, each material is copied using the same paper size.
  • (4)No enlargement or reduction (including layout) will be made except for the materials we designate.
  • (5)Copying with masking is not available.
  • (6)Duplex printing is not available.

6. Color copies, etc.

Color copies and density adjustments for photographs are available only upon request. Unless any specific request is made, copies are made in black and white with given density.

7. Quality of the copy

Copies of perfect quality cannot always be provided. This is because we pay consideration to the condition of materials, and we have to respond to many requests quickly. The National Diet Library is not responsible for unavoidable imperfections such as:

  • Defects caused by narrow inside margins of materials.
  • Black margins on photocopied sheets.
  • Unevenness in the margins on photocopied sheets (top-bottom and/or right-left).
  • Reflections of bookmarks on the margins which do not affect the readability of the copies.
  • Uneven density caused by the paper quality of the original.
  • Fuzziness of letters and pictures attributable to the condition of materials or digitized images.

8. Removal of bookmarks

Bookmarks and paper tapes (on microfilms) are removed in the process of copying.

9. Collecting the copies

  • (1)Same-day photoduplication service: Users are requested to receive copies in the operation hours for collection:
    • Tokyo Main Library: 10:00-18:40 (Saturdays: 10:00-16:40)
    • Kansai-kan: 9:30-17:50
    • International Library of Children’s Literature: 10:30-12:00 and 13:00-16:30
  • (2)Later date photoduplication service (sent by mail): Copies are sent by courier or postal mail, whichever we choose. We will send the copies together in a single package only when the requests are made on the same day. Delivery date of the copies cannot be specified.
  • (3)Please check the copies when you received them and contact us immediately if there is any problem.

10. Payment

  • (1)Copying fees for same-day photoduplication service must be paid when you receive the copies.
  • (2)For Later date photoduplication service (sent by mail): Copying fee must be remitted to a bank or a convenience store by the designated date. Transfer fee must be paid by the user.

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Copying services for remote users (PDF: 155KB)

January, 2018
The National Diet Library

1. Specifying the portion to be copied

  • (1)Enter the pages, volume, date of publication and other information necessary to specify the portion to be copied as well as the purpose of photoduplication on the NDL Online application (or write on the postal request form).
  • (2)Remote copy service is not provided unless the portion to be copied is clearly stated on the NDL Online order information or the postal request form.

2. Limitation of the number of requests, etc.

  • (1)Requests up to the following numbers are accepted for each client. (One article of a magazine or one portion of a book is counted as one request.)
    • Requests via the NDL Online: 30 requests
    • Requests via postal mail: 20 requests
  • (2)Further requests can be made within the same limits after you receive the previously requested copies.
  • (3)Any issue of a serial publication can be copied, provided that a significant period of time has passed since publication of the last issue.

3. Altering and canceling a request

Once a request has been made, no alteration is accepted. To alter a request, users must make a new request after canceling the former one. A request can only be cancelled while its status is shown as "Specifying the portion to be copied" or "Holding".

4. Restriction of the methods of copying

  • (1)In some cases we cannot meet your request because it contravenes the Copyright Law (Law no. 48 of 1970) or other rules and regulations.
  • (2)For preservation and other reasons, some materials may be copied only by a specific method or by a specific service menu.
  • (3)The size of copying paper is selected by us. Users can choose one when we offer alternatives. In principle, each material is copied using the same paper size.
  • (4)No enlargement or reduction (including layout) will be made except for the materials we designate.
  • (5)Copying with masking is not available.
  • (6)Duplex printing is not available.

5. Choosing materials in terms of location

If you submit a request for copying a material held in the Kansai-kan as well as in the Tokyo Main Library or the International Library of Children's Literature, we will use the material held in the Kansai-kan for copying whenever possible. Because of this, the facility you specified in your request could be changed to another one later.

6. Color copies, etc.

Color copies and density adjustments for photographs are available only upon request. Unless any specific request is made, copies are made in black and white with given density.

7. Quality of the copy

Copies of perfect quality cannot always be provided. This is because we pay consideration to the condition of materials, and we have to respond to many requests quickly. The National Diet Library is not responsible for unavoidable imperfections such as:

  • Defects caused by narrow inside margins of materials.
  • Black margins on photocopied sheets.
  • Unevenness in the margins on photocopied sheets (top-bottom and/or right-left).
  • The reflections of bookmarks on the margins which do not affect the readability of the copies.
  • Uneven density caused by the paper quality of the original.
  • Fuzziness of letters and pictures attributable to the condition of materials or digitized images.

8. Delivery of the copies

  • (1)Copies are sent by courier or postal mail, whichever we choose.
  • (2)Copies are sent from the facility holding the materials to be copied by Shipment ID given at the time the request is submitted. We cannot send copies with different Shipment IDs together in a single package. Shipment ID can be reviewed on the request status screen of the NDL Online.
  • (3)Dates of shipment or delivery cannot be designated.
  • (4)Please check the copies when you received them and contact us immediately if there is any problem.

9. Payment

Copying fee must be remitted to a bank or a convenience store by the designated date. Transfer fee must be paid by the user.

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