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No. 65, July 2009

The 17th meeting of the Conference of the Directors of National Libraries in Asia and Oceania (CDNLAO) has been organized by the National Library of Vietnam (NLV) on April 20, 2009. 24 representatives from 16 countries participated in the CDNLAO meeting held under the theme of "30^th Anniversary of the formation of CDNLAO - Consolidating and Strengthening". The list of participants is included at the back of the report.

CDNLAO 2009 participants

At the opening, the Chair, Mr. Pham The Khang, Director of the NLV, welcome all participants of the meeting. The agenda of the 17th meeting and the minute of the 16th CDNLAO meeting were then approved the change in the sequence of the proposed agenda that the section "Reports on Special Subjects" and "Confirmation of the future host library" will be presented before the Country Report Section.

Reports on 30^th Anniversary of CDNLAO Foundation

The section was started by the presentation titled CDNLAO Formation and Development by Director General of the National Library of Australia, Ms. Jan Fullerton. The Chair continued the section by presenting a paper on suggestions of National Library of Vietnam to consolidate and strengthen CDNLAO. After the presentations, participants have a short discussion. All national member libraries agreed to consolidate and strengthen CDNLAO by composing the Statutes and Rules of Procedure for CDNLAO and recommended National Library of Australia to draft it.

Reports on special subjects

Three presentations were delivered by The National Library Board, Singapore (NLB) National Library of Australia (NLA) and National Diet Library, Japan (NDL).

Firstly, the NLB reported on digital preservation. The report is a status of the NLB Digital Preservation Services (DPS) Project. The presentation introduced several models which are being currently used in DPS project to provide services to users. They also mentioned the estimated costs for digital preservation which average US$ 0.30 per item ingested. It is planned that digital preservation services will be rolled-out in October and come in to operation by the end of 2009.

Secondly, the NLA made a presentation titled "Use of Open Source Software at the National Library of Australia". The paper uses a case study approach to review the Library's experience with open source software under following points: Search Engine, Replacing the Library's Online Catalogue, Web Curator Tool, Open Journal System, and Digital Preservation. NLA concluded the paper by their practical experience that open source software development offers a range of potential advantages.

Lastly, NDL reported on Web Archiving under the following points: Forthcoming issue-Web archiving, Web archiving project in NDL and how to promote Web archiving in CDNLAO. The number of websites and people using them comprehensively increased for the last decade, thus Web archiving is crucial. Practically, Web Archiving Project in NDL has been institutionalized since 2002. Being added to the report, NDL emphasized on the needs of International Cooperation in Web archiving, and suggested a questionnaire survey to promote it in CDNLAO.

Future host libraries

Host libraries of future meetings were confirmed as follows:

• 18th meeting (2010) Pakistan
• 19th meeting (2011) Korea

The National Library of Pakistan made a confirmation of being the host library for 18th CDNLAO meeting, the meeting will be organized in about March 2010.

Country report presentations

Representatives of member libraries reported the present state of their own national library and libraries at the national level based on the country report updated since the 16th CDNLAO meeting.

After country report presentations, there was no other comments or discussion, thus the Chair summarized the country report presentations updated since the last meeting in these short points:

• New projects have been developed in libraries even in a several months.
• Several new library networks in rural areas have been established.
• Some national member libraries launched their programs approaching new and modern technologies.

The next host library's proposal

The National Library of Pakistan (NLP) proposed that CDNLAO Meeting should last for two days. The second day of the meeting will be spent for discussion to find opportunities for bilateral and multilateral cooperation in CDNLAO and solution for national member libraries' difficulties.

NLP suggested key milestones for the 1^st draft of the Statutes and Rules of Procedure for CDNLAO:

• NLA should draft for the Statutes and Rules of Procedure for CDNLAO within the next three months.
• The Draft need to be sent to the national member libraries before August 31^st, 2009.
• Ideas and suggestions for the draft will be collected between August and October (until 31^st, Oct., 2009). The Draft will be then completed by NLA by December 31^st, 2009.
• The Final Statutes and Rules of Procedure for CDNLAO will be announced to all members the following month (The deadline is January 31^st, 2010).

Discussions

NLV supported NLP's proposal.

National Library Board of Singapore agreed on the idea of 2-day meeting and further suggested that participants will report their country updated on the 1^st day. The 2^nd day is for topics discussion. Thus topics and questions for discussion should be raised and announced to members before the meeting.

National Library of Australia accepted to firstly draft the Statutes and Rules of Procedure for CDNLAO and suggested NLP to be CDNLAO's Secretariat at least from now until the next meeting for communicating the Draft to member libraries. NLP agreed on the suggestions.

NLV suggested that NLP should explain the necessity of their recommended key milestones.

NLP pointed out one of the big difficulties that they may be facing is that the participants at CDNLAO 2009 may not attend the 18th meeting in Pakistan. Thus, if there is any change in participants, please inform Pakistan.

DIRECTORY OF PARTICIPANTS OF THE 17TH MEETING
OF THE CONFERENCE OF DIRECTORS OF NATIONAL LIBRARIES
IN ASIA AND OCEANIA (CDNLAO 2009)

No.	Nation	Participant
01	Australia	Ms. Jan Fullerton Director-General National Library of Australia Parkes Place, Canberra 2600, Australia Phone: +612 6262 1111 Fax: +612 6257 1703
02	Brunei Darussalam	Mr. Haji Sahari bin Haji Nassar Chief Librarian Dewan Bahasa dan Pustaka Brunei Ministry of Culture, Youth and Sports Jalan Elizabeth II Bandar Seri Begawan BB 8711, Brunei Darussalam Phone: +673 223 5501 Fax: +673 222 4763
03	Cambodia	Ms. Chhoun Mony Deputy Director National Library of Cambodia Ph 92 Christopher Howes Daun Penh Phone/Fax: +855 23 430 609
04	China	Mr. Zhang Yuhui Deputy Director National Library of China 33 Zhongguancun Nandajie, Beijing, 100081, China Tel: +86 10 885 457 76 Fax: +86 10 684 192 71
05	China	Dr. Wu Bin Chief Engineer of Computer and Network System Department National Library of China 33 Zhongguancun Nandajie, Beijing, 100081, China Tel: +86 10 885 457 76 Fax: +86 10 684 192 71
06	Indonesia	Mr. Dady P. Rachmananta Director National Library of Indonesia Jln. Salemba Raya No.28A, Jakarta Pusat P.O. Box 3624 Indonesia Tel: +62 21 3154864; 3154870 Fax: +62 21 3103554
07	Indonesia	Mr. H. Zulfikar Zen Secretary General of Indonesia Library Association Faculty of Humanities, University of Indonesia Kampus UI Depok 16424 Indonesia Tel/Fax: (62) 21 7872353; 7873034
08	Indonesia	Ms. Sri Sularsih Vice-president, Indonesian Library Association National Library of Indonesia Jl. Salemba Raya 28A Jakarta 10430 Phone/fax (6221) 3101472
09	Japan	Ms. Yukiko Saito Director General International Library of Children's Literature National Diet Library, Japan 10-1, Nagata-cho, 1 Chome, Chiyoda-ku, Tokyo, 100-8924, Japan
10	Korea	Mr. Kwang Moo Park Director General, Planning and Management Department The National Library of Korea Add: 664 Banpo-ro, Seocho-gu, Seoul, Korea Tel: +82. 2. 590. 0511 Fax: +82. 2. 590. 0546
11	Korea	Ms. Nan Young Kye Researcher, The National Library of Korea Add: 664 Banpo-ro, Seocho-gu, Seoul, Korea Tel: +82. 2. 590. 0511 Fax: +82. 2. 590. 0546
12	Korea	Ms. Jae Soon Jo Librarian, The National Library of Korea Add: 664 Banpo-ro, Seocho-gu, Seoul, Korea Tel: +82. 2. 590. 0511 Fax: +82. 2. 590. 0546
13	Laos	Ms. Kongdeuane Nettavong Director National Library of Laos Ministry of Information and Culture Sethathirath Road PO Box 122 Vientian Lao People Democratic Republic Tel/Fax: +856 21 213 029
14	Malaysia	Mr. Raslin Abu Bakar Director-General, National Library of Malaysia President, Librarians Association of Malaysia 232 Jalan Tun Razak 50572 Kuala Lumpur, Malaysia Tel: +60 326 871 700 Fax: +60 326 927 082
15	Malaysia	Ms. Chin Loy Jyoon Deputy Director, Corporate Planning and Policy Division National Library of Malaysia 232 Jalan Tun Razak, Kuala Lumpur, Malaysia Tel: 603 2692 7305 Fax: 603 2692 7502
16	Myanmar	Mr. U Kyaw Oo Director National Library of Myanmar 85,Thirimingalar lane, Kabar Aye Pagoda Road, Yankin Township, Yangon, Myanmar
17	Pakistan	Mr. Ch. Muhammad Nazir Dirtector General National Library of Pakistan Add: G-5, Islamabad -Pakistan Tel: + 51 921 4523 Fax: + 51 922 1375
18	Philippines	Ms. Prudenciana C. Cruz Director National Library of the Philippines TM Kalaw Street, Ermita Manila 1000 Philippines Tel: +63 2525 3196; +63 2525 1748 Fax: +63 2524 2329
19	Singapore	Dr. N. Varaprasad Chief Executive, National Library Board Singapore 100 Victoria Street, Singapore 188064 Tel: +65 6332 3301Fax: +65 6332 3322
20	Singapore	Ms. Ngian Lek Choh Deputy Chief Executive, National Library Board Singapore & Director, National Library Singapore 100 Victoria Street Singapore 188064 Tel: +65 6332 3600/02 Fax: +65 6332 3616
21	Sri Lanka	Mr. Mervin Kumara Weerasinghe Director General National Library and Documentation Centre of Sri Lanka Add: Indipendence Avenue No.14, City: Colombo 07 , Sri Lanka Tel : +94 11 269 884; 268 5197 Fax : +94 11 268 5201
22	Thailand	MS. Wilawan Sapphansaen Director National Library of Thailand Samsen Dusit Bangkok, 10300 THAILAND Tel. +66 202 281 5212; +66 202 281 5313
23	Vietnam	Mr. Pham The Khang Director, National Library of Vietnam 31 Trang Thi Str, Hanoi. Vietnam Tel: +84 438 253 040 Fax: + 84 438 253 357
24	Vietnam	Ms. Bui Thi Thuy Head of International Relations Division National Library of Vietnam 31 Trang Thi Str, Hanoi. Vietnam Tel: +84 438 248 870Fax: +84 438 248 051