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Activity Performance Evaluation in FY2015

The National Diet Library (NDL) formulates mid-term objectives "Strategic Goals" to achieve our "Mission and Objectives 2012-2016." Each fiscal year, we also formulate "Major Activities" under "Strategic Goals" and evaluate the status of these activities after the fiscal year ends. We set "Evaluation Indicators" and "Associated Indicators" for each "Strategic Goal" to carry out a valid evaluation. We determine target values for "Evaluation Indicators" at the beginning of the fiscal year according to recent actual performances and project size. We do not determine target values for "Associated Indicators," but we use it to understand our activities.

All evaluation results are as follows:
Evaluation details for all "Strategic Goals" (only in Japanese) (PDF: 574KB)

A summary of evaluation results

Objective 1: Support to the Diet

We will enhance reliable research and analysis with high expertise on public policy issues and emphasize prompt and precise information services, to provide the Diet with full assistance.

We have endeavored to enhance NDL services in support of the National Diet in a number of ways. In response to research requests from Diet Members, we have more frequently participated in briefings and other meetings to provide added value to our responses. We also achieved targets for publication of anticipatory research and held policy seminars on a wide range of subject matter. We have organized interdisciplinary research projects as well as research projects on science and technology and an international policy seminar and provided Diet Members and other concerned individuals with the findings of these projects through both publications and policy seminars. We have also emphasized cooperation with the parliamentary libraries of other nations and other similar institutions. For example, we provided advice and training to the National Assembly Library of Vietnam to assist its development. Through the two Major Activities, including activities such as those described above, we provided the Diet with full assistance in achieving Objective 1: Support to the Diet.

Evaluation details for "Strategic Goal 1" (only in Japanese) (PDF: 239 KB)

Objective 2: Acquisition and Preservation

We will further improve the legal deposit system and strive to build comprehensive collections of domestic publications; besides print publications, we intend to acquire and preserve a variety of materials/information, both digital and non-digital, as cultural assets.

In an effort to improve acquisition through legal deposit, we surveyed current deposit rates, provided publishers with individual reminders of their legal obligations, and otherwise publicized the legal deposit system. As a result, we acquired a number of materials that had previously not been deposited. We also are continuing efforts to implement the systematic acquisition of publications behind paywalls, and continue to negotiate with publishers, copyright owners, and other concerned parties. Trial operation of a system for acquiring e-books and e-magazines began in December 2015. We also established in March 2016, the 4th National Diet Library Basic Plan for the Organization of Information on Science and Technology, which summarizes our plans to deepen our knowledge infrastructure over the next five years. In addition to acquiring and providing access in March 2016 to about 600 hand-written manuscripts and other related documentation from the archives of Hikaru Hayashi, we also digitized a portion of these materials and made them available to the public via the National Diet Library Digital Collections. Initiatives for the digital preservation of materials included digitization of about 60,000 books and 25,000 magazines thanks to funding from the first supplementary budget for FY2014. Through the five Major Activities, including activities such as those described above, we made steady progress to achieve Objective 2: Acquisition and Preservation.

Evaluation details for "Strategic Goal 2" (only in Japanese) (PDF: 247 KB)

Objective 3: Information Access

We will prepare universally user-friendly environments and measures, through digitization of materials, improved search methods and others, in response to new information environments, so that our holdings are easily available and sought-after information can be found promptly and precisely.

In March 2016, we drew up a patron service policy entitled Basic Plan for Public Service at the National Diet Library 2016, and maintained our on-site user environment. We increased digitization of materials and access to these via the Internet by working to increase NDL member libraries participating in our Digitized Contents Transmission Service for Libraries, and are happy to report that all prefectural libraries in Japan now participate in this service in FY2015. Services for patrons with print disabilities were improved through a trial program, in cooperation with the Japan Braille Library, to create text data and make it available via the Internet. Thanks to the establishment of a new system, we also began in April 2016 to accept applications by postal mail for user registration by patrons with print disabilities. We enhanced our capability to provide reference services by tracking the progress of our annual activity plan for improving the organization of subject information and, as a result, our performance during FY2015 improved significantly. We promoted the utilization of NDL bibliographic information by holding a development event and cooperating in data-utilization contests held by other organizations. Through the eight Major Activities, including activities such as those described above, we improved access to information for users to achieve Objective 3:

Evaluation details for "Strategic Goal 3" (only in Japanese) (PDF: 262 KB)

Objective 4: Collaboration and Cooperation

We will work together with other institutions, both in Japan and abroad, to expand and make useful our knowledge base and cultural infrastructure.

We have endeavored to promote cooperation and collaboration with other institutions in Japan by holding seminars for librarians and serving as a clearinghouse for information on libraries. In addition, we provided training on restoring materials damaged in natural disasters as part of our activities in support of recovery from the Great East Japan Earthquake.
In terms of international cooperation and collaboration, we have worked to enhance our support of Japanese studies overseas by opening a portal site for Japanese studies, by translating content from the NDL website into English, and launching an English-language newsfeed on Twitter.
Although renovation of the facilities at the International Library of Children's Literature (ILCL) reduced the number of events held, people in attendance, and visitors to exhibitions at the ILCL, at the Kansai-kan, the number of visitors to exhibitions increased significantly while the attendance at library events matched that of the previous year. The Tokyo Main Library held a special exhibition entitled “1945: The things we read and wrote before and after the war ended” in a reading room for the first time, which was well attended. The number of digital exhibitions reached 42, and access increased (cf. Associated Indicator 17). We will continue to plan and hold interesting events and exhibitions featuring materials from our collections. The four Major Activities including those described above were carried out as part of our efforts to collaborate with other institutions, both in and out of Japan, as well as to publicize books and libraries as we endeavored to achieve Objective 4: Collaboration and Cooperation.

Evaluation details for "Strategic Goal 4" (only in Japanese) (PDF: 244 KB)

Objective 5: Archives of the Great East Japan Earthquake

We will continue to develop the Great East Japan Earthquake Archives in order to convey to future generations the records of and the lessons learned from the unprecedented disaster.

We continued our efforts to cooperate with other institutions in collecting and providing access to content, such as video recordings of deliberations in both the House of Representatives and the House of Councillors from the Great East Japan Earthquake up to the 180th Session of the National Diet. To promote the collection of documentation in areas affected by the earthquake, we sponsored a conference with prefectural libraries and requested cooperation in collecting information related to the earthquake through public relations activities targeting public libraries, school libraries, international exchange institutions, and other facilities. In addition, although the Rikuzentakata Earthquake Archive was forced to close in FY2014 due to a variety of difficulties, the Great East Japan Earthquake Archives took over this project after acquiring a license for its content. Other projects involving the use of content related to disaster prevention education included the holding of model lectures in cooperation with Miyagi Prefectural Tagajo High School. The activities described above were part of a steady flow of successful efforts to develop the Great East Japan Earthquake Archives as a means to convey to future generations the story of and the lessons learned from this unprecedented natural disaster.

Evaluation details for "Strategic Goal 5" (only in Japanese) (PDF: 231 KB)

Objective 6: Administration

We will conduct our management transparently and efficiently, nurture human resources for advanced services and secure the necessary facilities.

We specified Major Activities to be carried out as part of our Strategic Goals and managed their progress in reviewing our services and business activities. In addition, we determined specific needs for improvement from the results of remote user surveys from FY2014, and implemented some practical improvements during FY 2015. Human resource development activities included specialized IT training and other professional training based on official duties, to promote enhancement of individual skills. We also took measures to promote employee morale by developing a healthy and friendly workplace. Major facility maintenance projects included the opening of the Arch Building at the ILCL, which enhanced patron convenience and the library’s specialization in children's books. Additionally, design work for the second phase of construction at the Kansai-kan was completed and a budget secured so that work will begin during FY 2016. Through the four Major Activities, including activities such as those described above, we implemented and made steady progress toward our objective of transparent and efficient management in nurturing human resources for advanced services and securing necessary facilities.

Evaluation details for "Strategic Goal 6" (only in Japanese) (PDF: 232 KB)

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