Home > About Us > Activity Performance Evaluation > Activity Performance Evaluation in FY2014

Activity Performance Evaluation in FY2014

The National Diet Library (NDL) formulates mid-term objectives "Strategic Goals" to achieve our "Mission and Objectives 2012-2016." Each fiscal year, we also formulate "Major Activities" under "Strategic Goals" and evaluate the status of these activities after the fiscal year ends. We set "Evaluation Indicators" and "Associated Indicators" for each "Strategic Goal" to carry out a valid evaluation. We determine target values for "Evaluation Indicators" at the beginning of the fiscal year according to recent actual performances and project size. We do not determine target values for "Associated Indicators," but we use it to understand our activities.

All evaluation results are as follows:
Evaluation details for all "Strategic Goals" (only in Japanese) (PDF: 591KB)

A summary of evaluation results

Objective 1: Support to the Diet

We will enhance reliable research and analysis with high expertise on public policy issues and emphasize prompt and precise information services, to provide the Diet with full assistance.

Two major activities were implemented in order to achieve Objective 1. The first of these involved creating value-added documentation or otherwise providing information optimized for the needs of Diet members in response to research requests as well as enhancing our research services through the timely publication of useful research on public policy issues. The second involved improving the general public’s access to Diet-generated information by enhancing search functions and other system features. In particular, we achieved our target values for Evaluation Indicator 1, involving anticipatory research, and Evaluation Indicator 2, which had to do with the number of policy seminars given for Diet members and others. We consider this an indication that we have provided the Diet with full assistance.

Evaluation details for "Strategic Goal 1" (only in Japanese) (PDF: 327KB)

Objective 2: Acquisition and Preservation

We will further improve the legal deposit system and strive to build comprehensive collections of domestic publications; besides print publications, we intend to acquire and preserve a variety of materials/information, both digital and non-digital, as cultural assets.

Three major activities were implemented in order to achieve Objective 2, including enhanced acquisition through legal deposits. We achieved our target values for six Evaluation Indicators. In particular, Evaluation Indicators 1 & 2, which are related to deposit rates, remained fairly high. We consider our progress in this area to be according to plan. In contrast, some target values were not attained due to issues with operational efficiency and other diverse factors. Regarding collection of materials and information on science and technology, a working group to draw up the "Fourth Basic Plan for the Development of Science and Technology Information" was established by the Council on Organization of Science and Technology Information, and discussions were initiated on proposals for the next planning stage.

Evaluation details for "Strategic Goal 2" (only in Japanese) (PDF: 336KB)

Objective 3: Information Access

We will prepare universally user-friendly environments and measures, through digitization of materials, improved search methods and others, in response to new information environments, so that our holdings are easily available and sought-after information can be found promptly and precisely.

Four major activities were implemented in order to achieve Objective 3. One of these was related to making our digital materials available through transmission to partner libraries and establishing procedures for secondary use. Another was related to preparing subject information to enhance reference services. We achieved our target values for four Evaluation Indicators. Evaluation Indicator 3, which was related to the days required to respond to reference requests by letter or fax from other libraries, was significantly shortened thanks to a review of our operating procedures and other measures. We consider our progress in this area to be good thanks to improved access to information for users. On the other hand, Evaluation Indicator 6, regarding the number of new bibliographies for subject bibliographies on Research Navi, did not achieve its target value. Moving forward, we will formulate a plan at the beginning of a fiscal year to track and enforce progress management on a quarterly basis. Evaluation Indicator 8, which is about the number of days required for Japanese non-book materials (audio/visual materials) acquired at Tokyo Main Library to become searchable in NDL-OPAC, did not achieve its target value. One likely reason for this could be that we completed additional ongoing tasks during the same period. One goal for FY2015 is to keep a close eye on this trend and attempt to create and provide bibliographies more promptly and efficiently.

Evaluation details for "Strategic Goal 3" (only in Japanese) (PDF: 350KB)

Objective 4: Collaboration and Cooperation

We will work together with other institutions, both in Japan and abroad, to expand and make useful our knowledge base and cultural infrastructure.

Two major activities were implemented in order to achieve Objective 4. They were the promotion of library support to take advantage of the 100th All-Japan Library Conference and the implementation of collaborative projects with the Bibliothèque nationale de France. Six of the Evaluation Indicators, including No. 4 and 5, which relate to events such as exhibitions and lectures, exceeded our target values. We consider our collaboration with other institutions, both in and out of Japan, as well as the publicity we provided for books and libraries to have been very successful. In contrast, Evaluation Indicator 2, regarding new data in the Collaborative Reference Database System, did not attain its target value. This was due to a decrease during FY 2014 of the number of retroactive registers of past reference cases. Looking forward, we plan to hold seminars and public relations for member libraries as well as to strengthen the initial support and other measures that will enable new member libraries to register data continuously.

Evaluation details for "Strategic Goal 4" (only in Japanese) (PDF: 334KB)

Objective 5: Archives of the Great East Japan Earthquake

We will continue to develop the Great East Japan Earthquake Archives in order to convey to future generations the records of and the lessons learned from the unprecedented disaster.

Two major activities, expansion of the Great East Japan Earthquake Archive content and enhancement of search functions for the Great East Japan Earthquake Archive to ensure practical use, were implemented to achieve Objective 5. We consider this objective to have been achieved to a certain extent. There were some legal problems, however, concerning rights for acquiring content such as moving images and pictures, and therefore the type of materials which could be acquired were limited. This is not a problem the NDL can solve on its own, so we have to continue to collaborate with government ministries and related organizations.

Evaluation details for "Strategic Goal 5" (only in Japanese) (PDF: 317 KB)

Objective 6: Administration

We will conduct our management transparently and efficiently, nurture human resources for advanced services and secure the necessary facilities.

We implemented four major activities, including optimization of operations and systems as well as measures for ensuring a healthy and friendly workplace. We consider our progress in this area to be according to plan.

Evaluation details for "Strategic Goal 6" (only in Japanese) (PDF: 320KB)

To the head of this page